Vendor Application

Listed below are the two forms required of each service vendor. Be sure the vendor has completed and submitted these forms to Epic so that payments may be issued in a timely manner.

PLEASE NOTE: Parents of Epic students are prohibited from being paid vendors for Epic unless their business possesses an Employee Identification Number (EIN). Under NO circumstances can parent vendors include their own children on invoices submitted to Epic.

Affidavit Form W9 Form

 

Please complete the form and upload your completed W-9 and Affidavit. IMPORTANT: THIS FORM IS FOR VENDORS ONLY. Parents, students, and other school officials should not complete this application in lieu of vendors.

  • PLEASE READ THE FOLLOWING INFORMATION AS IT CONTAINS IMPORTANT INFORMATION.

    Parents of Epic students are prohibited from being paid vendors for Epic unless their business possesses an Employee Identification Number (EIN). Under NO circumstances can parent vendors include their own children on invoices submitted to Epic.

    The Learning Fund will NOT:

    • cover the cost of uniforms and/or costumes or equipment/instrument purchases. (Rental costs of items MAY be considered.)

    • pay yearly/semesterly invoices.

    Families receiving services are responsible for paying the remainder of a balance once their Learning Funds have been expended (or frozen for disciplinary reasons by school administration.)

    Please be advised that invoices need to include all of the following information in order to be processed in a timely manner. Failure to include any of these items may result in delayed payment for your services:

    • Name of your Company
    • Full contact information (phone, address, email, website, etc.)
    • Name of Student
    • Date of services provided
    • Description of services provided
    • Fee for each listed service

    Invoices for June, July, or August, must be turned in before May 31st of that year in order to facilitate payment before the beginning of the following school year.

    Payments should be expected in approximately 30 days of invoicing.

 

Verification