What is EPIC?

  • EPIC is a Free, Public, Online charter school for grades Pre-K-12th.
  • Curriculum is self-paced within appropriate guidelines.
  • EPIC offers two programs– One on One and EPIC Learning Centers
    • One on One (PK – 12th) –  Choice of curriculum. EPIC provides an OK Certified teacher who works with the parent to develop an Individualized Learning Plan. This program also includes access to a Learning Fund of $1,000 per student to be used in the purchasing of curriculum and other educational expenses.
    • EPIC Learning Centers (Pre-K – 12th): EPIC Charter Schools formed a partnership with Rose State College. This new collaboration will allow the school to have blended Learning Centers in both Tulsa and Oklahoma Counties. At this time, state law does not allow EPIC to operate facilities in any other counties. These blended Learning Centers will allow students to establish a schedule that works for their parents or guardians while customizing a learning plan that fits the individual student’s needs. Students will have access to online curriculum, supervised learning activities, and food services under one roof monitored by EPIC staff.  Click here to ENROLL today. (When enrolling, select the “Blended Learning” option in the enrollment form.)

Enrollment Questions

Who is Eligible to Enroll?

Any student who is a resident of OK, ages 4-20 on or before September 1st.

When is the first day of school?

The first day of school is always the first Tuesday after Labor Day.

When Do I Enroll?

We offer open enrollment through the school year. Enrollment for the 2020-21 school year began in February of 2020.

How Do I Enroll?

How d0 I Re-Enroll?

You can log into your parent portal and re-enroll from there, or go to this link and click “re-enroll”. https://epiccharterschools.org/enroll

What is I have trouble enrolling or have additional enrollment questions?

Just email the enrollment department at enrollment@epiccharterschools.org.

Where can I get my child’s immunization record?

Acceptable immunization documents include a record provided by a licensed physician or a public health authority, such your local county health department,  or the Oklahoma State Department of Health.

What should I do if my child has a medical or religious immunization exemption?

Send a copy of the exemption form by email to fax@epiccharterschools.org

The Oklahoma State Department of Health has provided this form you may complete and submit to the school should you wish to opt-out.

Where can I get a copy of my child’s birth certificate?

Certified copies of birth certificates may be obtained from the vital records division in the state where the child was born. The National Center for Health Statistics provides a list of Vital Record agencies.

https://www.cdc.gov/nchs/w2w/index.htm?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fnchs%2Fw2w.htm

If you are not able to get a copy of your child’s birth certificate, the following Birth/Age documents may be accepted.

  • Student Driver License
  • Student Military ID (Dependent)
  • Hospital Birth Record/Certificate
  • Baptismal Certificate
  • Passport
  • Insurance
  • Family bill showing student DOB

How do I pick Curriculum?

For the One-on-One Program only:

  • The Learning tab links to the curricula options available for review.
  • You are not required to choose core curriculum during enrollment.
  • Once your enrollment is approved, you will be assigned a teacher who will contact you to set up an initial meeting.
  • From there, you will work with the teacher to create an Individual Learning Plan (ILP).
  • The ILP is completed for your student during your initial visit with your teacher. Teachers will identify learning styles, set a schedule for face-to-face meetings, order a curriculum and/or devices needed, and set goals for both long-term and the school year.
  • Once the ILP is done, you will begin making curriculum selections in the Learning Fund form with the assistance of your teacher.

What is the Learning Fund?

The Learning Fund is a $1,000 for students enrolled in the EPIC One-on-One Program. These funds may only be used to purchase/lease materials related to the student’s education. For access to the Learning Fund, students must be enrolled by Oct. 1 of the school year.

Does the cost of the curriculum come out of the Learning Fund?

Yes.

Does the cost of leasing an EPIC laptop come out of the Learning Fund?

Yes.

Do unused funds roll over to the next year?

Yes.

How much does curriculum cost?

Prices vary.

  • Once you are enrolled for the new school year, you will receive a confirmation email that links you to the ordering form.
  • All prices are listed on the ordering form you received via email.
  • The subject line of the email you have been sent is: Application and Transfer to EPIC has been approved for (your child’s name).
  • If you have been approved, you should have this email.

What can the Learning Fund be used to purchase?

After the price of core curriculum choice is deducted, leftover funds can be used for supplemental curriculum, laptop lease, and extracurricular activities.

When can I access the Learning Fund?

Access to Learning Funds (outside of purchasing core and supplemental curriculum for the coming school year) begins the first day of school and ends in March the following year. However, families may place orders through May for activities taking place over the summer.  Class invoices that span over the summer need to be submitted by May 31.  These invoices would cover June/July/August classes.

When I buy something with the Learning Fund, is it mine to keep?

  • No. All items purchased with the Learning Fund are the property of EPIC.
  • All items must be returned to EPIC once the student exits the EPIC One-on-One Program.
  • For obvious reasons, though, music lessons, dance lessons and such cannot be returned.

What is the process for accessing the Learning Fund?

  • Managing your Learning Fund will be done through EpiCenter (your parent portal).
  • Click here to see how the Parent Portal works.
  • Once an order is made, EPIC will purchase the product or service for the student/family using the funds allocated for the Learning Fund account.

What is the difference between a product and a service?

  • A product is a learning tool such as a book, iPad, chemistry set, software…
  • A service would be something like instructional courses/lessons such as music lessons, YMCA classes, and other extracurricular activities.

When wanting extracurricular activities paid for with the learning fund:

  • Check to make sure funds are available
  • Vendors (the person or organization to be paid through the Learning Fund) must complete the application process available on our site at: epiccharterschools.org/vendor-directory
Mailing Address:
1900 NW Expressway, Floor R3
Oklahoma City, OK  73118
Attn: Learning Fund Dept.
Fax: 405-749-4540

What is the Learning Fund NOT ALLOWED to do?

  • Parents CANNOT be reimbursed for any educational expenses.
  • EPIC MUST PURCHASE the products or services for the student(s).
  • Parents CANNOT be paid directly to purchase educational items.

Who do I speak with about my Learning Fund?

Inquiries and ALL REQUESTS should be sent to the Learning Fund ( learningfund@epiccharterschools.org ). If the request is approved, a Learning Fund Manager will order the item and ship it directly to the family.

I want to be a learning fund vendor, how do I apply?

You can apply here: epiccharterschools.org/vendor-application

I’m a vendor. How do I submit an invoice?

You can send that to activity@epiccharterschools.org

About the Learning Centers

EPIC Charter Schools partners with Rose State College to offer students support through EPIC Blended Learning Centers in both Oklahoma and Tulsa counties. At this time, state law does not allow students who live outside of Oklahoma or Tulsa counties to utilize the center as a resource.

The blended learning centers offer students a flexible schedule that works for them and their families while utilizing instructional support that accommodates a student’s individual needs. Students have access to digital curriculums as well as hands-on activities aligned with Oklahoma Academic Standards. Food services are also provided at each location.

Unique aspects of the program are:

  • Instructional teams to accommodate various academic levels of students
  • Flexible schedules for students
  • Before and after school academic enrichment opportunities
  • Low staff-to-student ratios
  • Technology to personalize learning for each individual student

Frequently Asked Questions

Q: Where are the Learning Centers located?

  • Oklahoma City: Stonegate Learning Center – 2525 NW 112th Grades: PreK-6
  • Midwest City: MWC Learning Center 6500 SE 15th Grades: 7-12
  • Tulsa: Tulsa Learning Center 3810 S. 103rd E. Ave. Grades: PreK-8

Q: Are the learning centers similar to a brick and mortar school?

A. Although the centers are located in a physical site, they are not traditional brick and mortar schools. The learning centers are a resource to assist students with the Oklahoma Academic Standards presented in the digital curriculum.

Q: What if we are currently enrolled in the one-to-one program—are we able to move to a learning center?

A. All students who are residents of Oklahoma or Tulsa county are eligible to enroll in a learning center.

Q: Will enrolling a child full-time or part-time still allow your child to receive the full Learning Fund amount or will that change with these options?

A: Enrolling into the Learning Centers will take the full amount of the student’s Learning Fund. 

Q: Once one of these options are chosen, is the student committed to it for the school year or can they switch back to at-home learning (One-on-One Program) if the Learning Center is not the right fit for the student?

A: Students can switch back to the One-on-One Program, however, it will take some time and when families choose a Learning Center they should do so planning on staying there the entire school year. Please remember that the Learning Center still requires your full learning fund. Aside from your curriculum, you will not have access to the learning fund if you switch back to the One-on-One Program.

Q: What steps will a parent need to take if the student needs to return to the EPIC One-on-One Program?  

A: To do this, the parent or guardian will need to make the request with the principal at the Learning Center site. This could take up to 30 days to make the transition.

Q: Will you still be able to choose the curriculum for your child or will the teacher or school have more control over that?

A: An online curriculum has been chosen for the Learning Centers. Students will not be allowed to work in other curriculums while enrolled at the center.

Q: What does a day at the learning center look like?

A: The Learning Centers will be a blended learning opportunity for students to attend five days a week from 7:30 a.m. to 5:30 p.m. at the PreK-8 centers and 7:30 a.m. to 4:30 p.m. at the 7-12 centers — free of charge. While on-site, students will engage in the Oklahoma Academic Standards through digital curriculum, direct instruction from EPIC’s Oklahoma certified teachers, work alongside their peers in age-appropriate learning groups, and enjoy various project-based/ hands-on learning opportunities. Students will be served based on data-driven placement within the following instructional teams:

PreK-1st grade; 2nd-3rd grade team; 4th-5th grade team; 6-8th grade academic mentors; 9-12 academic mentors. Students in lower grades will have assigned activities each day, while our upper grades will have more flexibility in their academic day.

Students will receive targeted enrichment, intervention and instruction based on the student’s individual academic levels.

Q: Will there be classes or just a spot to meet teachers? What do you do there? Will they be a la carte classes that you can pick and choose from? If so, when will the listing of classes be available to sign up for? If not, how will it work and look like?

A: The Learning Centers will be a blended learning site that allows students to attend five days a week from 7:30 a.m. to 5:30 p.m. — free of charge. While on-site, students will engage in their standards-based and project-based curriculum, receive live face-to-face instruction from EPIC’s Oklahoma certified teachers, work alongside their peers in age-appropriate learning groups, and much more. The Learning Centers will also provide a nutrition program.  

The day will not be organized into “classes.” Instead, all standards for all subjects will be worked on throughout the day with structured play, offline instruction, and computer-based learning intertwined throughout the day.  The program is not structured for students to come in and take “classes,” but instead to spend blocks of time or the entire day in the program.

Q: Will more locations open soon?

A: Our hope is to offer more locations someday soon. For now, these locations are all that will be offered.

Q: What if my student does not live in Oklahoma County or Tulsa County?

A: This particular charter only allows us to serve students residing in these two counties due to state law.

Q: What if I choose a part-time option? How will that work?

A: Students may attend the Learning Centers part-time if capacity allows for it, however, students will be asked to commit to blocks of time on a consistent daily/weekly schedule.

Q: Do you have to be enrolled at EPIC?

A: In order to attend, students must be enrolled at EPIC Charter School. To use the Learning Centers, you must select the Blended Learning option on the enrollment form.

Q: Will this become a requirement of ALL EPIC students?

A: No. Students enrolled in the EPIC One-on-One Program will not be required to attend these sites. We are very pleased with the One-on-One Program and do not want to change it. This option is simply another choice for families.

Q: What about children with special needs on an IEP?

A: Many students on IEPs select the learning center option. The learning center is a resource option available to all students based on the student’s needs and required support.

Other Questions

How do I contact EPIC staff?

You can email them (the usual format is firstname.lastname@epiccharterschools.org) or call them at our main number, (405) 749-4550. Click here to access the administrative directory. 

I am wanting to apply for employment. How do I do that?

You can view our listings here: epiccharterschools.org/employment

My teacher isn’t answering… What do I do?

We recommend that you give your teacher around 24 hours to get back with you (excluding weekends). If you haven’t heard from them within that time period, contact your principal. You can find their information in the signature section of your teacher’s emails, or you can call our office at (405) 749-4550 or contact us via live chat on our website, and we can pull that information for you.

My kiddo needs a student ID… What do I do?

You can email a picture of your student to your teacher to upload. Once that is done, you can print the student’s ID card from the parent portal.

Parent Portal/Technical Support

How do I log into my parent portal?

You can do that by going to our main website at epiccharterschools.org/. Just scroll down, and it’ll say EPICENTER/PARENT PORTAL LOGIN on your right.

How do I reach Technical Support?

Just go to the Technical Support page found at epiccharterschools.org/technical-support.

How do I log in to my EPIC Chromebook?

You can find Chromebook Login Instructions here https://epiccharterschools.org/chromeselfhelp along with the answers to other Chromebook related questions.

I am having chromebook/iPad/MiFi issues… What do I do?

You can fill out the form here: epiccharterschools.org/technical-support OR You can email support@epiccharterschools.org or call at (405) 652-0935

I am having trouble logging into my parent portal… What do I do?

You can submit a ticket here: epiccharterschools.org/technical-support. Just make sure to select the form that says Parent Portal.

My curricula log-in isn’t working OR I’m having curricula tech issues. What do I do?

Contact your teacher and let them know about the issue, and they can submit a support ticket for you.

I logged into my parent portal, but I do not see my student… What do I do?

Again, just fill out the parent portal form and we can get a ticket started for you! epiccharterschools.org/technical-support

I need to return my laptop… How do I do that?

You can fill out this form and we will send you free packing materials and a label. epiccharterschools.org/returning-materials-to-epic

How do I withdraw my student?

You can log into your parent portal and click the withdraw button from there.

Records

What do I need to turn in once I enroll?

We will need a copy of your student’s birth certificate and shot records. You can send those to fax@epiccharterschools.org via email.

How do I request a transcript, proof of enrollment, report card, etc?

You can fill out this form, and it will be ready in 3-5 business days. epiccharterschools.org/records-request

I submitted a records request and haven’t heard back from anyone. What do I do?

You can email fax@epiccharterschools.org and check on that!

I am from a school and need to request records for a student. How do I do that?

You can email fax@epiccharterschools.org with the request, or you can fax that to (405) 749-4540

I am needing to request Special Education records (IEP, 504, etc.). How do I do that?

You can email spedfax@epiccharterschools.org and request that there.

GSM/Schedule Changes

What is a GSM and how do I know who my Graduation Support Manager is?

A GSM, or Graduation Support Manager, is like an academic counselor for students in grades 9-12. You should be able to find out who your GSM is in your parent portal. You can also ask your teacher, or give us a call at (405) 749-4550.

I need a schedule change, who do I contact?

Go to your teacher first for schedule changes. If you are in grades 9-12, you may contact your GSM. PreK-8th grade students may contact their registrar at fax@epiccharterschools.org.

Common Acronyms

EPIC- Excellence, Performance, Innovation and Citizenship

ACTAmerican College Testing – A standardized test used for college admissions in the United States.

APAdvanced Placement – AP gives students the chance to tackle college-level work while they’re still in high school and earn college credit and placement.

APPIndividualized Program of Reading Instruction (IPRI or APP as we call it) – a defined plan that will enable a student to acquire the appropriate grade-level reading skills for K-3 students reading below grade level.

ASVABArmed Services Vocational Aptitude Battery – The ASVAB is a heavily researched and well-respected aptitude test developed by the Department of Defense. It measures a young adult’s strengths and potential for success in military training.

BLCBlended Learning Center – The blended learning centers offer students a flexible schedule that works for them and their families while utilizing instructional support that accommodates a student’s individual needs. Currently we have 2 in the OKC area (Stonegate and MWC) and one in Tulsa.

CC – Compliance Coordinator – for SPED teachers

CCE – Concurrent Enrollment – Courses taken through a college or university for high school and college credit.

CSRCustomer Service Representative – EPIC’s first line of communication with the public, this is the team who answers calls to the main phone number and responds to online chats and the info@epiccharterschools.org email account.

DBDreamBox – EPIC Essential Preferred Math Program

DLMDynamic Learning Maps (SPED)

DPD – Director of Principal Development – Head of principal leadership development

DTD – Director of Teacher Development – Teacher mentor for new EPIC teachers.

ECAEPIC Collegiate Academy – An exciting opportunity for EPIC 10th graders to participate in concurrent enrollment coursework earning an Associate’s Degree, which is currently pending approval by the Higher Learning Commission while completing their high school diploma.

EE – EPIC Essentials – Individualized program of daily instruction in defined online programs for students who fall below the current grade level in math or reading based on benchmark testing.

ELAEnglish Language Arts

ELDEnglish Language Development – refers to an instructional program for students who are developing proficiency in English.

ELLEnglish Language Learner – Students who are unable to communicate fluently or learn effectively in English, who often come from non-English-speaking homes and backgrounds, and who typically require specialized or modified instruction in both the English language and in their academic courses.

ENNEPIC News Network – The EPIC News Network is a professional journalism program that produces news for the state of Oklahoma.

EpicU – EPIC University – EPIC’s own online training program for teachers.

FAFSAFree Application for Federal Student Aid

FAQFrequently Asked Questions – EPIC tries to identify and address all FAQ’s on our website and through other means of communication.

FEL – Former English Language Learner – This means they “exited” by the SDE standards but receive continued monitoring to ensure needs are met.

FEV – Focus Eduvation – virtual tutoring program used by EPIC to provide online tutoring for identified students. They also manage our 24-hour Homework Help Line for students in grades 8-12.

GPAGrade Point Average – A grade point average is a number representing the average value of the accumulated final grades earned in courses over time.

GSM – Graduation Support Manager – works with parents and students to create all student’s schedules, does graduation checks, collects and maintains student records

GTGifted and Talented Education – Gifted education is a broad group of special practices, procedures, and theories used in the education of children who have been identified as gifted or talented.

HHHomework Help

HRHuman Resources

HSHigh School – Grades 9-12.

ICAP – Individual Career Academic Plan A process that helps students engage in academic and career development activities and a product that is created and maintained for students’ academic, career and personal advancement. okcollegestart.org

IEP – Individualized Educational Program – is a written statement of the educational program designed to meet a child’s individual needs.

ILP – Individualized Learning Plan – The plan determines long-term and short-term plans and goals for students. It is completed during the teachers first meeting with the student and their families.

IPRI – Individualized Program of Reading Instruction (or APP as we call it) – a defined plan that will enable a student to acquire the appropriate grade-level reading skills for K-3 students reading below grade level.

IXL – Standards-based practice program that is included for all K-2 (Math & ELA) 3-8 (Science, Social Studies, Math, ELA), High School (ELA and Math)

LFLearning Fund – $1000 per student to be used in the purchasing of curriculum and other educational expenses

MAPMeasure of Academic Progress – a testing tool used by EPIC

MCMastery Connect – Provides formative assessments for immediate feedback about mastery of OK academic standards. Also used as a summative benchmark assessment tool for students 3rd grade and above.

MDI – Managing Director of Instruction – Manages a group of principals and DTDs

MiFiMobile Wi-Fi – A portable wireless router that acts as a mobile Wi-Fi hotspot.

MPR – Monthly Progress Review – Monthly meeting between instructional leadership (DTDS and Principals) with each teacher. These meetings are held each month with the exception of June and April.

MP – MindPlay – EPIC Essential Preferred Reading Program

NCAANational Collegiate Athletic Association – students who plan to compete in college sports at an NCAA university.

NHSNational Honor Society – The National Honor Society is a nationwide organization for high school students in the United States and outlying territories, which consists of many chapters in high schools.

NJHSNational Junior Honor Society – The National Junior Honor Society is a national student organization that consists of chapters in middle schools.

NWEANorthwest Evaluation Association – provider of MAP

OAAP – Oklahoma Alternative Assessment Program – A component of the Oklahoma School Testing Program (OSTP) and is designed for students with the most significant cognitive disabilities.

OAS – Oklahoma Academic Standards – Oklahoma Academic Standards serve as expectations for what students should know and be able to do by the end of the school year. These standards were written by Oklahomans for Oklahoma.

OCASOklahoma Cost Accounting System

PBLProject Based Learning – is a teaching method in which students gain knowledge and skills by working for an extended period of time to investigate and respond to an engaging and complex question, problem, or challenge.

PLC – Professional Learning Community – Collaborative meetings for EPIC instructional staff held 4 times per year.

PLP – Personalized Learning Plan – a plan for every student outlining a plan for standards mastery in core subject areas.

PSAT/NMSQTPreliminary SAT/National Merit Scholarship Qualifying Test – A standardized test administered by the College Board and cosponsored by the National Merit Scholarship Corporation in the United States.

RITRasch Unit – an equal-interval scale – the score you receive at the beginning of map…..(Ready for Instruction Today – the child is working in their current zone of proximal development)

RSA – Reading Sufficiency Act – to ensure all Oklahoma students are reading on grade level at the end of third grade. RSA supports Oklahoma children in K through 3rd grade.

RSO – Related Services Only – Example: A Speech IEP. These students can be on reg ed rosters.

RTI – Response to Intervention -a multi-tier approach to the early identification and support of students with learning and behavior needs

SDEState Department of Education – The Oklahoma State Department of Education is the state education agency of the State of Oklahoma charged with determining the policies and directing the administration and supervision of the public school system of Oklahoma.

SIStudy Island – helps students in 3rd through 12th-grade master state-specific, grade-level academic standards in a fun and engaging manner. EPIC uses this to assess standards mastery.

SPED Special Education – The practice of educating students in a way that addresses their individual differences and special needs.

SRPT – Student Reading Proficiency Team – Under SB 630, the reading teams, SRPT, include a child’s parent or guardian, current teacher, future teacher and reading specialist. Principals and their district superintendent would then review and approve each reading team recommendation.

SSMSystems Support Manager – They input students into virtual curriculums and manage and support those curriculums.

STAR – Math and reading benchmark tool used by EPIC for grades PK-3

SVCSBOklahoma Statewide Virtual Charter School Board – The SVCSB provides oversite over Oklahoma’s statewide virtual charter schools.

TELTransforming and Educating for Life – An Oklahoma City-based organization that offers affordable learning for the 21st Century. TEL offers college-level classes to high school students which can transfer to other higher ed institutions.

YCOYouth Care Oklahoma – Provider of in-home behavioral services that EPIC partners with for the benefit of our students.