Graduation Ceremonies at EPIC are Totally EPIC

Each year, our graduation ceremony grows tremendously and planning an event of this magnitude takes great effort and planning. The success of this year’s ceremonies is dependent upon the volunteer efforts of faculty and staff members…and participating students and their friends and family members who attend.

Due to COVID-19, we will be holding multiple ceremonies to make safe accommodations for everyone and limit the number of graduates participating in each event. This also allows each graduate the opportunity to invite more guests rather than limiting their guest lists. This is being done in accordance with state, city and venue social distancing policies and with the utmost care of ensuring a safe, but fun environment for all participants.

Seniors will be receiving notifications from EPIC Charter Schools with updates regarding these events in the coming months. Graduates will need to register through EPIC and order their Cap and Gown from Herff-Jones.

The official graduation registration will be sent to Seniors beginning in late February to early March. You must register to attend the ceremony of your choice in advance. There will be a limit of 450 graduates per ceremony. As ceremonies fill up we will re-evaluate the numbers of participants and guests to determine if more seats can be added. Each ceremony will be live-streamed to EPIC’s website and Facebook page and recordings will be available on EPIC’s website, Facebook page and YouTube.

Important: While seniors will be allowed to participate in these ceremonies, only seniors who complete their graduation requirements will be issued a diploma. It is important for every senior to understand they must complete their requirements to earn their high school diploma.

Dates & Locations

The registration links will be posted to this page when they go live. Typically, registration is opened up in late February to early March. Seniors will receive notifications about registration from the school as well.

Stillwater

Oklahoma State University
Gallagher-Iba Arena
200 Athletic Center
Stillwater, OK  74078

Saturday, May 21, 2022

  • The mid-day ceremony will begin at 12:00 p.m.
  • The evening ceremony will begin at 5:00 p.m.

Tulsa

Oral Roberts University
Mabee Center
7777 South Lewis Avenue
Tulsa, OK 74171

Saturday, May 28, 2022

  • The mid-day ceremony will begin at 12:00 p.m.
  • The evening ceremony will begin at 5:00 p.m.

Norman

University of Oklahoma
Lloyd Noble Center
2900 South Jenkins Avenue
Norman, OK 73017

Saturday, June 4, 2022

  • The mid-day ceremony will begin at 12:00 p.m.
  • The evening ceremony will begin at 5:00 p.m.

Students may only participate in one commencement ceremony each.

Graduates should arrive at least 60 minutes before the ceremony, preferably 90 minutes. Ceremonies should last between 60 minutes and two hours.

Frequently Asked Questions

Q: How do students register?
A: The registration link will be available on this page and will be emailed to qualifying graduates in the months leading up to the ceremonies.

Q: Can students participate in more than one ceremony?
A: No, students can only participate in one ceremony.

Q: How many guests can a student bring?
A: By limiting the number of graduates who can participate in each ceremony we will not have to limit the number of guests.

Q: When will seniors be notified of their status?
A: We began notifying students via email and mail starting in March and continue to send reminders and notifications throughout the remainder of the school year.

Q: Can an EPIC graduate from a previous graduating class participate in this year’s ceremonies?
A: If they were unable to attend the year they graduated due to extenuating circumstances we will work with them so that they can participate in one of these ceremonies. We just ask that they select “Class of 2021 or earlier” on the drop-down asking for the student’s grade when registering. If you have questions or concerns, please reach out to us at communications@epiccharterschools.org.

Q: Are graduating seniors required to participate?
A: No, but we strongly encourage participation. No one regrets attending and marking this important moment in their lives.

Q: How long does the ceremony last?
A: We try to keep each ceremony under 2 hours. Ideally, it would last an hour and a half.

Q: Can graduates walk across the stage with their children?
A: No, this day is reserved for the graduates only and space is limited. Besides that, it would be a potential liability (and distraction) to have little ones on the court.

Q: I prefer to go by a name other than my legal name. Can my preferred name be read in the ceremony and listed in the program?
A: Absolutely, we just ask that you let us know. Students will be able to write their name as they want it called in the ceremony. But, diplomas must list the student’s legal name. If it is changed official documentation showing the legal name change must be submitted to records and we will update the diploma accordingly. If you have questions or concerns, please reach out to us at communications@epiccharterschools.org.

Q: What is the graduate has special needs?
A: Each of the three facilities is ADA compliant and prior to EPIC entering into an agreement with them we discussed making sure that everything, including staging, would be fully accessible for all graduates. We will be working closely with our team of certified special services staff to provide accommodations for all graduates who need them. We ask that you please note what needs the graduate will have when registering and someone from our Special Education Department will reach out to you prior to the ceremony to ensure that their team is ready to assist the graduate and make this day special for your entire family. We will also have dedicated quiet rooms available for graduates who need them. If you have any additional questions or concerns about this, please reach out to us at communications@epiccharterschools.org.

Q: Will there be a virtual ceremony?
A: We are not doing a virtual ceremony this year, we will be holding six live, in-person ceremonies. With such a large graduating class we do not have the manpower to do a virtual ceremony and six in-person events.

Each ceremony will be live-streamed to EPIC’s Facebook page, facebook.com/epiccharterschools, and the home page of the website, epiccharterschools.org. Recordings from each ceremony will be uploaded to the EPIC website and EPIC YouTube channel. Look for them to be added to this page after the ceremony.

Q: Will there be a slide show?
A: Seniors may upload their photos for the slide show which will run before the start of each ceremony. Due to the size of this year’s graduating class, we are limiting it to one photo per student and there will be separate slide-shows for each location (see below).

EPIC caps and gowns will be available at EPIC School Picture Days for graduates who would like to get their photos made in graduation regalia prior to ordering their caps and gowns. Learn more about these dates and register at https://epiccharterschools.org/epic-school-picture-days.html.

Grand Life Photography is offering individual photo sessions for EPIC students in their Oklahoma City studio at no charge. They do have EPIC caps and gowns available for these sessions. You can book a session through them at https://grandlifephotography.com/.

Q: Is there an EPIC Senior Shirt?
A: Yes, we hold a Senior Shirt design contest for all of our graduates each year, then the graduates themselves get to vote on their favorite of three designs by their fellow classmates. Learn more at https://epiccharterschools.org/senior-t-shirt-contest.html. We will post the link to the senior store here when those shirts become available for purchase.

Q: How much are caps and gowns?
A: If you have your Cap & Gown shipped to your home the total cost including shipping and handling is $49.90. The deadline for ship-to-home orders is Thursday, April 21, 2022. If you ordered a cap and gown for ceremony pick-up and would like to have it shipped to home, please follow the following steps by May 21st (first ceremony).

Call Customer Service toll-free at 1-866-238-5336 with questions. Customer Service is available Monday-Friday from 8:00 a.m.-5:00 p.m. EST.

Find out more about caps and gowns and how to place your order at https://epiccharterschools.org/cap-gown-order.

*Standard sizes should have shipped within 7-10 days. Special sizes for graduate2 who are below or above average height and/or weight may take longer. Contact Herff-Jones at 1-866-238-5336 or visit herffjones.com for more information.

Q: Can the Learning Fund be used to pay for caps and gowns?
A: No. Since these items are traditionally saved as keepsakes and sizes vary, the Learning Fund may NOT be used.

Q: Can I decorate my cap?
A: Absolutely, we just ask that you keep it tasteful as this is a family event.

Q: Are graduation yard signs available?
A: Herff-Jones, our cap and gown vendor is offering customizable yard signs with the EPIC school logo and colors. There are 13 options to choose from, each made of heavy-duty corrugated plastic and will ship to the student’s home within 48 hours of placing an order.

Here is the link to view the designs and/or place an order: https://hjkissinger.buildasignenterprise.com/epic-charter-school.

Q: What honors does EPIC recognize in the commencement ceremony and program?
A: EPIC will provide the following honor cords, stoles and medals for students who qualify:

  • Valedictorian* – Valedictorian distinction will be awarded to anticipated graduates whose weighted cumulative grade point average is higher than a 4.25. Such students will receive a valedictorian medal at the graduation ceremony.
  • Salutatorian* – Salutatorian distinction will be awarded to anticipated graduates whose weighted cumulative grade point average is between a 4.01 and a 4.25. Such students will receive a salutatorian medal at the graduation ceremony.
  • Oklahoma Academic Scholar – Oklahoma Academic Scholars receive a certificate of recognition from the State Board of Education and their local high school, a gold seal affixed to their diploma, a green honor cord and the honor recorded on their official transcript. Learn more at: https://sde.ok.gov/academic-scholar-recognition-program.
  • Superintendent’s Honor Roll** – Superintendent’s Honor Roll is a distinction for all students earning a 4.0 and they are awarded a double blue and gold honor cord at graduation.
  • Principal’s Honor Roll** – Principal’s Honor Roll is a distinction for all students earning between a 3.5 and a 3.99 and they are awarded a white honor cord at graduation.
  • National Honor Society* – Students in the National Honor Society will receive a white NHS stole. If you were inducted into the National Honor Society at another school or district you will need to transfer your membership to EPIC. Learn more at: https://epiccharterschools.org/national-honor-society
  • EPIC Student Council – Members of the EPIC Student Council will receive a special stole to wear at graduation.

The stoles, medals and cords listed above will be available for pick-up at the commencement ceremonies

If students have earned additional honors outside of the ones listed above they are welcome to wear them at the ceremony.

*Valedictorian and salutatorian status will be determined by the weighted cumulative grade point average of all seniors as of the end of the first semester of their senior year. To be considered, a student must pace to the end of the first semester of their senior year no later than April 30. Students who completed all graduation requirements during the first semester of the school year also will be considered for valedictorian and salutatorian status.

**To be recognized in the printed graduation program as a Superintendent or Principal Honor Roll honoree, students must have completed the first semester of their senior year no later than April 30.

Q: Can I wear awards other than the ones listed above?
A: Absolutely! Students should be identified for their achievements and we look forward to seeing them with all of their honors.

Q: What if I was in the National Honor Society at another school/district?
A: Students may transfer their membership using the Transfer Membership form found at https://epiccharterschools.org/national-honor-society.

Q: When will students receive their diplomas?
A: Diplomas have always been mailed during the summer. At the ceremony, students will receive a diploma cover to hold their diploma. Diplomas are typically mailed to graduates beginning in late July-early August.

*EPIC assets must be returned prior to diplomas being mailed. The asset team will have a collection table at each ceremony to collect any and all assets from graduates.

Q: What if I don’t receive my diploma?
A: First, students must return all assets in order to receive their diplomas. Once returned, diplomas are mailed to the last address listed for them in Epicenter. We also have a diploma reprint form which can be found on our website at https://epiccharterschools.org/diploma. This form can be used to request reprints of diplomas for past years as well.

Q: What is the deadline to be listed in the graduation program?
A: To be guaranteed listing in the graduation program, a student must have a projected graduation date of June of that school year no later than May 1 of the same school year.

Q: What about senior photos?
There will be professional photographers from Grand Life Photography taking pictures of graduates both before the ceremony and as they walk across the stage to receive their diplomas cover at each of our six commencement ceremonies. Proofs will be emailed to graduates and their families in the days and weeks following the ceremony. There is no obligation to buy and you can see your proofs prior to deciding if you would like to place an order online.

EPIC caps and gowns will be available at EPIC School Picture Days for graduates who would like to get their photos made in graduation regalia prior to ordering their caps and gowns. Learn more about these dates and register at https://epiccharterschools.org/epic-school-picture-days.html.

Grand Life Photography is offering individual photo sessions for EPIC students in their Oklahoma City studio at no charge. They do have EPIC caps and gowns available for these sessions. You can book a session through them at https://grandlifephotography.com/.

Q: Can students order official announcements?
A: You are welcome to use any vendor you like, but there are no formal arrangements made with any particular company at this time. There are a great number of sites online you may choose.

Q: Will accommodations be made for the deaf and hard of hearing?
A: Yes. Absolutely, but we do ask that students notify us of the number of guests in their party that may need this service. That helps us plan better. Just email communications@epiccharterschools.org.

Q: What about wheelchair access or seating for family and friends who need assistance?
A: When you register we ask if you need such accommodations and we will certainly provide them. Both facilities are ADA compliant.

Q: Did we miss anything?
A: Probably. But, we plan to keep you updated throughout the year. Save this page in your bookmarks!

Cap & Gown

Online ordering for EPIC Charter Schools Class of 2022 is now available. Please visit highschool.herffjones.com and search EPIC Charter for your school-specific graduation products, class rings, and more. Have questions? Contact Customer Service toll-free 866-238-5336 or email highschoolcs@herffjones.com.

CAP & GOWN ORDER INFORMATION

Note: Learning Funds MAY NOT be used to purchase graduation items.

Caps and Gowns are ROYAL BLUE, with a YELLOW/GOLD STOLE and a BLUE & YELLOW Tassel.

Slide Show

If you would like to be included in the Graduate slide show that will run on the scoreboards before the start of each ceremony, just submit your photo using one of the forms below. With such a large graduating class, we are limiting it to just one photo each and ask that you submit your photo for the location in which you will be participating. Yes, there will be separate slide shows for Stillwater, Tulsa and Norman, that way we may be able to play through them all twice as guests are being seated and graduates are checking in, having their photographs taken and preparing for the ceremony.

STILLWATER SLIDE SHOW PHOTO FORM
Upload your graduation photo here if you would like it included in the Stillwater pre-ceremony slide show on May 21, 2022.
The deadline for submissions for the Stillwater ceremony is Sunday, May 1, 2022, at Midnight CST.

TULSA SLIDE SHOW PHOTO FORM
Upload your graduation photo here if you would like it included in the Tulsa pre-ceremony slide show on May 28, 2022.
The deadline for submissions for the Tulsa ceremony is Sunday, May 8, 2022, at Midnight CST.

NORMAN SLIDE SHOW PHOTO FORM
Upload your graduation photo here if you would like it included in the Norman pre-ceremony slide show on June 4, 2022.
The deadline for submissions for the Norman ceremony is Sunday, May 15, 2022, at Midnight CST.

The deadlines for photo submissions are listed above. No photos will be accepted after these dates to allow time for editing and testing of the presentation and to follow along with the deadlines for media submissions set forth by the venues. Thank you for your understanding.

EPIC caps and gowns will be available at EPIC School Picture Days for graduates who would like to get their photos made in graduation regalia prior to ordering their caps and gowns. Learn more about these dates and register at https://epiccharterschools.org/epic-school-picture-days.html.

Grand Life Photography is offering individual photo sessions for EPIC students in their Oklahoma City studio at no charge. They do have EPIC caps and gowns available for these sessions. You can book a session through them at https://grandlifephotography.com/.

Senior Shirt

For the fourth year running, EPIC will be holding a design competition for the official EPIC Senior Class shirt! Our senior class will have the opportunity to submit their own original designs and our team will vote to identify the best of the best and the EPIC Senior Class of 2022 will get to vote on their class shirt!

The three finalists selected by our team will each receive prizes, generously donated by our EPIC store vendor, B & C Apparel, and our official graduation photographer, Grand Life Photography. Plus the grand prize winner will have their design printed on the official EPIC Class of 2022 shirts, which will be available for purchase for the entire EPIC Class of 2022 as soon as March of 2022!

Learn more and register at: https://epiccharterschools.org/senior-t-shirt-contest.html.

Additional Questions?

Have any questions that weren’t answered here, just reach out to us at communications@epiccharterschools.org and we will do our best to answer any and all questions you may have relating to graduation.

If you have questions regarding graduation requirements or GPAs, you should reach out to your GSS (Graduation Support Specialist).

For questions about cap and gown orders, please contact Herff-Jones directly at 1-866-238-5336.