What’s the Learning Fund?

The learning fund is an $800 (subject to change) allotment for each Epic student enrolled in the Epic One-on-One program; multiple students in same family can combine funds.

Does the cost of curriculum come out of the Learning Fund?

Yes.

Does the cost of leasing an Epic laptop out of the Learning Fund?

Yes.

How much does curriculum cost?

  • Prices vary. Once you are enrolled for the new school year, you will receive a confirmation email that links you to the ordering form.
  • All prices are listed on the ordering form you received via email.
  • The subject line of the email you have been sent is: Application and Transfer to Epic has been approved for (your child’s name).
  • If you have been approved, you should have this email.

What can the Learning Fund be used to purchase?

After price of core curriculum choice is deducted, leftover funds can be used for supplemental curriculum, laptop lease, and extracurricular activities.

Shipping and handling costs, repair fees and other miscellaneous costs are subject to Learning Fund expenses as well.

When can I access the Learning Fund?

Access to Learning Funds (outside of purchasing core and supplemental curriculum for the coming school year) begins the first day of school and ends in March the following year. However, families may place orders through May for activities taking place over the summer.

When I buy something with the Learning Fund, is it mine to keep?

  • No. Items purchased with the Learning Fund are property of Epic.
  • All items must be returned to Epic once the student exits the Epic One-on-One Program.
  • For obvious reasons, though, music lessons, dance lessons and such cannot be returned.

What is the process for accessing the Learning Fund?

  • Once a product or service is selected by the student/family, notify the school at learningfund@epiccharterschools.org.
  • Epic will purchase the product or service for the student/family using the funds allocated for the Learning Fund account.
  • For Product Orders – please allow 2 weeks for purchasing.
  • For Service Orders – please allow up to 30 days for payment to process.

What is the difference between a product and a service?

  • A product is a learning tool such as a book, iPad, chemistry set, software…
  • A service would be something like instructional courses/lessons such as music lessons, YMCA classes, and other extra curricular activities.

When wanting extra curricular activities paid for with the learning fund:

  • Check to make sure funds are available
  • Have the vendor send an Invoice made out to Epic Charter School C/O (student(s) name)
  • We must be invoiced monthly and have the invoice 30-days prior to the due date to ensure payment is made on time.
  • The W-9 and Affidavit must be filled out, signed and sent back to Epic before payment will be remitted. (See files in the sidebar to the right.)
  • Invoices and forms can be mailed, faxed or emailed (see below).
 Mailing Address: 4101 NW 122nd St., Suite B
                               Oklahoma City, OK 73120
 Fax: 405-749-4540 Attn: Christen Rose

 

What is the Learning Fund NOT ALLOWED to do?

  • Parents CANNOT be reimbursed for any educational expenses.
  • Epic MUST PURCHASE the products or services for the student(s).
  • Parents CANNOT be paid directly to purchase educational items.

Who do I speak with about my Learning Fund?

Inquiries and ALL REQUESTS should be sent to Christen Rose ( learningfund@epiccharterschools.org ). If the request is approved, she will order the item and ship it directly to the family.