Your Questions…Answered. Below is a list of our most frequently asked questions. Please read through this short list to find the answers to many of the questions new members of the Epic family tend to ask. What is Epic? Epic is a Free, Public, Online charter school for grades Pre-K-12th. Curriculum is self-paced within appropriate guidelines. There is no required amount of time on the computer each day. Epic offers three programs– One on One, Oklahoma Virtual High School, and Oklahoma Virtual Preparatory Academy One on One (PK – 12th) – Choice of curriculum. Epic provides an OK Certified teacher who works with the parent to develop an Individualized Learning Plan. This program also includes access to a Learning Fund of $800 per student to be used in the purchasing of curriculum and other educational expenses. OKVHS (6th – 12th) – Advanced Academics online curriculum with online access to Advanced Academics teachers. Counselors and Student Achievement Coordinators are also available to assist students. Oklahoma Virtual Preparatory Academy (PK – 8th) – OKVPA uses the Calvert curriculum, lesson manuals, textbooks, and materials. Students are assigned a virtual teacher through Calvert. To enroll in the OKVHS or OKVPA Programs, please visit their program sites to enroll. Click here for OKVHS Click here for OKVPA Enrollment Questions Who is Eligible to Enroll? Any student who is a resident of OK, ages 4-20 on or before September 1, 2016. When is the first day of school? The first day of school is always the first Tuesday after Labor Day. When Do I Enroll? Enrollment for the 2016-17 school year began on February 3rd, 2016. How Do I Enroll? Complete the enrollment form and send in a copy of the birth certificate and shot record.* The contact info for document submission is on the enrollment form. *An immunization exemption form is available for download if you choose not to immunize. How do I pick Curriculum? For the One-on-One Program only: The Programs tab links to the curricula options available for review. You are not required to choose core curriculum during enrollment. Once your enrollment is approved, you will be assigned a teacher who will contact you to set up an initial meeting. From there, you will work with the teacher to create an Individual Learning Plan (ILP). The ILP is completed for your student during your initial visit with your teacher. Teachers will identify learning styles, set a schedule for face-to-face meetings, order a curriculum and/or devices needed, and set goals for both long-term and the 2015-2016 school year. Once the ILP is done, you will begin making curriculum selections in the Learning Fund form with the assistance of your teacher. Students enrolled in Oklahoma Virtual High School and Oklahoma Virtual Preparatory Academy do not follow this process since curricula is already selected with those programs. What is the Learning Fund? The Learning Fund is an $800 allotment for students enrolled in the Epic One-on-One Program. These funds may only be used to purchase/lease materials related to the student’s education. Does the cost of curriculum come out of the Learning Fund? Yes. Does the cost of leasing an Epic laptop come out of the Learning Fund? Yes. Do unused funds roll over to the next year? Yes. How much does curriculum cost? Prices vary. Once you are enrolled for the new school year, you will receive a confirmation email that links you to the ordering form. All prices are listed on the ordering form you received via email. The subject line of the email you have been sent is: Application and Transfer to Epic has been approved for (your child’s name). If you have been approved, you should have this email. What can the Learning Fund be used to purchase? After price of core curriculum choice is deducted, leftover funds can be used for supplemental curriculum, laptop lease, and extracurricular activities. When can I access the Learning Fund? Access to Learning Funds (outside of purchasing core and supplemental curriculum for the coming school year) begins the first day of school and ends in March the following year. However, families may place orders through May for activities taking place over the summer. Class invoices that span over the summer need to be submitted by May 31. These invoices would cover June/July/August classes. When I buy something with the Learning Fund, is it mine to keep? No. All items purchased with the Learning Fund are property of Epic. All items must be returned to Epic once the student exits the Epic One-on-One Program. For obvious reasons, though, music lessons, dance lessons and such cannot be returned. What is the process for accessing the Learning Fund? Managing your Learning Fund will be done through EpiCenter (your parent portal). Click here to see how the Parent Portal works. Once an order is made, Epic will purchase the product or service for the student/family using the funds allocated for the Learning Fund account. What is the difference between a product and a service? A product is a learning tool such as a book, iPad, chemistry set, software… A service would be something like instructional courses/lessons such as music lessons, YMCA classes, and other extra curricular activities. When wanting extra curricular activities paid for with the learning fund: Check to make sure funds are available Vendors (the person or organization to be paid through the Learning Fund) must complete the application process available on our site at: http://epiccharterschools.org/vendor-directory Mailing Address: 4101 NW 122nd St., Suite B Oklahoma City, OK 73120 Attn: Learning Fund Dept. Fax: 405-749-4540 Email: [email protected] What is the Learning Fund NOT ALLOWED to do? Parents CANNOT be reimbursed for any educational expenses. Epic MUST PURCHASE the products or services for the student(s). Parents CANNOT be paid directly to purchase educational items. Who do I speak with about my Learning Fund? Inquiries and ALL REQUESTS should be sent to the Learning Fund ( [email protected] ). If the request is approved, a Learning Fund Manager will order the item and ship it directly to the family.